3D unit manager
See every room, locker and garage in your building, coloured by status, and let the right one in a couple of taps.
How it works →For storage companies everywhere
Self storage software that looks after the day to day
Rooms, lockers, containers or racking, wherever you are: our self storage management software keeps every unit, customer and payment in one place, so you can spend your time growing the business, not running it.
- Any country, any size of site
- Cards and SEPA Direct Debit
- Your brand on every screen
- Roles and permissions for every member of staff
- Hosted securely in the cloud
Built for every kind of storage you let
Mix them in one site, one building or one floor.
- Storage rooms
- Lockers, stacked high
- Drive-up garages
- Containers
- Racking and pallets
- Multi-floor buildings
What it does
Everything your self storage business runs on
One friendly system from the first enquiry to the last invoice. Nothing gets lost in a spreadsheet, an inbox or somebody's head, and everyone on your team knows what happens next.
Customers
Contacts, units, contracts, invoices, notes, files and messages for each customer on one page.
How it works →Automatic invoicing
Rent invoices are raised, numbered, emailed and collected on schedule, with the PDF and the record always matching.
How it works →Payments
Stripe cards, SEPA Direct Debit, bank transfers and cash, each payment matched to the invoices it pays.
How it works →Debt management
Who owes what and for how long, reminders, promises to pay and overlocking, without the awkward chasing.
How it works →Online contracts
Customers sign on their phone. The signed contract is stored with its timestamp and a fingerprint that proves it never changed.
How it works →Reporting
Revenue, occupancy, debt and income for your accountant, with every figure worked out the same way everywhere it appears.
How it works →Customer portal
Customers pay, download invoices, sign contracts, list what they store and message you, in your colours.
How it works →Your brand
Your logo, your colours, your email address and your own web address for staff and customers.
How it works →And everything around it:
Work queuesToday's jobs in one place, finance included
Notes and to-dosOn each customer and for the whole team
Secure messagesCustomers and your team, with notifications
CalendarMove-ins, move-outs, visits and team work
Collections and deliveriesVans, crews and job sheets for drivers
InventoriesEdited and signed online by customers
Direct DebitReady, waiting, in progress, paid and failed
ExpensesBy supplier, with IVA and receipts
Accountant packsEvery invoice and expense for any dates
Lead managementEvery enquiry followed up to move-in
Space calculatorKnows your prices and discounts
Staff appCustomers, units and card payments on the go
Layout builder
Draw your site once. Let it from every screen.
Set out each building and floor just as it really is, then add storage units one at a time or a whole row with one drag. Stack lockers three high, give drive-up garages their roller shutters and every unit is ready to let.
- Buildings with as many floors as you have
- Rooms, rows of rooms, locker banks, garages and racking
- Door width and position for every unit
- A flat plan view for anyone who prefers it to 3D
Availability
Know every unit at a glance
Each unit shows what is happening to it right now, in 3D or on the plan, on your desk or on your phone.
- Available
- Reserved
- Occupied
- Moving out soon
- Overdue
- Blocked
Money
Invoices that raise, send and collect themselves
Self storage billing without the busywork: rent is invoiced on the right day, sent to the customer and collected by Direct Debit or card. Payments match themselves as they arrive, and anything late waits in one list with the next step beside it.
- Invoice numbering and PDFs that never change once issued
- Refunds as credit on the next invoice, never a loose negative bill
- Reminders before and after the due date
- An income pack for your accountant each month
Mobile first
Built for the phone first, then the desk
Every screen was designed on a phone before it reached a desktop. Your team runs the site from the gate, the van or the warehouse floor, and your customers do everything from their own phone.
- Navigation at the bottom of the screen, where your thumb is
- Panels that slide up from the bottom, with big, easy buttons
- Job sheets for drivers and a plan view for the warehouse floor
- Customers pay, sign and message from their phone
- The same system on a tablet and a desktop, with nothing to install
Your team
Every person sees exactly what their job needs
Give each member of staff their own sign-in and a role, then fine-tune it. More than 120 separate permissions mean you decide who can see money, issue an invoice, change a layout or let a unit.
- Ready-made roles, each one yours to adjust
- Give or take away single permissions for one person
- Limit people to certain sites and warehouses
- Sensitive actions kept apart: voiding invoices, correcting payments, Direct Debit charges, writing off debt
- Switch someone off the moment they leave
- Every change to access recorded, with who made it and when
Ready-made roles, each one yours to adjust:
Owners and managers
The whole business, including staff, roles, prices and every report.
Accounts
Invoices, payments, Direct Debit, debt and the monthly pack for your accountant, without touching the warehouse.
Warehouse operatives
Units, move-ins and move-outs at their own site, without seeing invoices or who owes what.
Customer support
Customers, enquiries, messages and appointments, and a recorded look at what a customer sees in their portal.
Read-only auditor
Invoices, payments, reports and the record of changes, without being able to change anything.
Your own rules
Change what a role can do and everyone with that role follows. Make an exception for one person without a new role.
Payments
Get paid the way each customer pays
Card and Direct Debit payments run through Stripe. Transfers and cash are recorded in seconds, and your staff can take a card on their phone at the gate.
Cards
Paid in the portal or saved for next month.
SEPA Direct Debit
Mandates signed online, collections tracked.
Bank transfer
Recorded and matched to the right invoices.
Cash
With a receipt, and on the day's record.
Done for you
We run it. We build your website too.
No servers, no installs and no separate web agency. We host your storage management software securely and build your public website with you, so the two work as one from the start.
Hosted securely in the cloud
We host everything for you: the software, your customers' records, contracts and files. Your team signs in from any browser and your customers from any phone, with nothing to install or look after.
- Encrypted connections on every page
- Private files kept off the public web
- Backups, security and updates looked after by us
- Every change to money and access recorded
Your public website, built with you
We build your public website with you and connect it to your storage system, so what visitors see is always what you actually offer.
- Services and prices shown straight from your system
- Every website enquiry arrives as a lead for your team
- The space calculator, so visitors find the right size
- Your name, your look and your own web address
Getting started
From first call to first invoice
We set the software up with you, step by step, rather than just sending you a login.
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A guided tour
We show you the software on a site like yours and answer every question.
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Your data comes across
Customers, units, prices and balances are brought over from your current system and checked with you.
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Your site is drawn
Buildings, floors and units go into the layout builder, ready to let.
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You go live
Your website and customer portal open, invoices go out on schedule and your team works from one place.
Built by operators
We run storage sites on it every day
Eco-Storage lets rooms and racking in southern Spain. This is the software our own team uses from the first phone call to the monthly accounts, so every screen has been tested by people doing the job.
Every storage typeRooms, lockers, garages, containers and
racking
Four ways to payCards, SEPA Direct Debit, transfer and cash
Signed onlineContracts kept with a timestamped record
Your brandLogo, colours and web address customers see
See it running on your own units
Book a 45 minute guided tour. We will build one of your buildings with you, show the customer portal and answer every question about moving across.